Output management system for postal letters

Output management is the centralised management and processing of business documents for distribution and delivery. Documents are collected from digital systems, processed according to predefined workflows and prepared for the appropriate output channel. In the Netherlands, postal output management is particularly suitable for invoices, payment reminders, contracts, customer communications and other important business correspondence.

An output management service is particularly useful when documents from different systems need to be handled regularly or when manual mailing becomes increasingly time-consuming. This is what enterprise output management is about: bringing complex document processes from across an organisation together in one centralised system. With Pingen, businesses in the Netherlands can automatically submit invoices, payment reminders and customer communications, while Pingen takes care of the physical mailing, from local printing to delivery by PostNL as Standaard or Vast. Letters to other countries are delivered by local postal providers or DHL.

An output management service takes care of the steps required to turn a digital document into physical mail. With Pingen, this includes checking documents against layout and postal requirements, such as the address structure and placement, before preparing them for printing and delivery via PostNL. Pingen also provides up-to-date status information for every letter and handles undeliverable mail digitally. See the address requirements

Output management can automate recurring mailing processes and process business documents without manual intervention. With Pingen, you can upload up to 10.000 documents at once via the WebApp, and use integrations or the API to submit invoices, payment reminders and customer communications directly from your existing systems, also in larger volumes. Pingen then automatically sends them as physical letters via PostNL.

With Pingen you only pay per letter. Sending letters within the Netherlands starts at € 1,15 per letter, with no minimum volumes, setup costs or monthly subscription fees. For monthly volumes exceeding 5.000 letters, Pingen also offers custom rates with attractive discounts.

You can pay for your letters in advance, including with iDEAL | Wero. For well-established clients, Pingen also offers monthly invoicing as a flexible alternative to prepaid payments.